Assistant Hall Manager

Summer Assistant Hall Manager

2017 Position Description

GENERAL STATEMENT

Summer Residence Hall Assistant Managers are integral parts of the University's summer residence hall program as administered by the Office of Housing.  Assistant Hall Managers assume responsibilities which underscore the important role of residential life in the educational experience of students at the University of Notre Dame.

An Assistant Hall Manager has extensive contact with University visitors and serves as a liaison and resource person.  Assistant Hall Managers thus promote the integration of all aspects of campus life and assist in establishing a residence hall environment which is supportive of the University’s objectives.

Assistant Hall Managers are regarded as role-models and University representatives.  Therefore, they should always conduct themselves in an honest, conscientious, and professional manner.  They are expected to support, enforce, and personally abide by all University and Housing policies as outlined in du Lac, and to interpret them as necessary.  Summer Residence Hall Staff members are expected to support and promote the Catholic mission of the University.

QUALIFICATIONS

  • Rising-Sophomore student status required; Rising-Junior, Senior or Fifth-Year student status preferred.
  • Previous residence hall staff experience and/or student leadership training preferred.
  • Preference will be given to candidates who are available for the entire summer (May 22 – early August) work assignment.  This includes the entire Summer Session and interim periods.  Appointment is for the length of service as outlined in the agreement and may be adjusted through mutual consent.

SPECIFIC RESPONSIBILITIES

      Referral and Advising Responsibilities

  1. Refer residents, when necessary, to appropriate services within the University.
  2. Confer regularly with the Office of Housing staff about concerns for individuals and/or groups.
  3. Maintain availability/accessibility to University staff and residents.  Availability to residents goes beyond scheduled duty times.

      Administrative Responsibilities

  1. Assist with insuring the safety and security of the residence hall and promoting an environment free of safety and health hazards.
  2. Support the Hall Manager in maintaining an environment conducive to study and/or community group living.
  3. Regularly report maintenance and security/safety problems to the Hall Manager.
  4. Be regularly available in the hall or readily available elsewhere on campus during the business hours of the University and other times as necessary. 
  5. Actively participate in residence hall on-call duty schedule.
  6. Assist with check-in/check-out procedures of hall, and communicate check-in/check-out updates to the Hall Manager.
  7. Foster procedures of operation that encourage cooperation and a good working relationship between residents, Building Services, Maintenance, staff and other University personnel.
  8. Assist with other administrative duties as assigned by the Hall Manager, including but not limited to: lockouts, mail distribution, Room Condition Reports, key inventories, etc.

      Disciplinary Responsibilities

  1. Interpret University and departmental policies and procedures to residents and oversee enforcement in residence hall.
  2. Assist residents in developing personal responsibility for their actions and respect for the rights of others.
  3. Properly prepare and follow through on disciplinary reports.

      Staff Development Responsibilities

  1. Participate in orientation and training for summer residence hall staff.
  2. Attend weekly meetings for staff assigned to the building.

Building Services Supervision

  1. Supervise hall staff cleaning crews in transitioning rooms when Building Services staff is unavailable.
  2. Assist with the transition of rooms when lack of staffing requires.

CONDITION OF EMPLOYMENT

Assistant Hall Managers are expected to be on campus and available for orientation and training as prescribed by the Office of Housing.    Assistant Hall Managers must schedule and complete an exit appointment with the Hall Manager to return keys, name tag and binder, and any other administrative materials.

The Assistant Hall Manager position is intended to be a part-time, 25 hour per week position.  In addition, there will be the option of working 15 more hours per week for Building Services as hours are available.  The academic load of Assistant Hall Managers shall not interfere with responsibilities as outlined above and should not exceed two courses for the summer.  Only with the advance permission of the Office of Housing can additional courses be added, including Thesis or Dissertation credits.  Any additional employment by Assistant Hall Managers during their term of appointment must be approved in advance by the Office of Housing. Student employees are only permitted to be employed a maximum of 40 hours per week at any combination of University jobs.

COMPENSATION

Assistant Hall Managers are provided a single room, partial meal plan, and an hourly rate for the length of the agreement.  The intermediate hourly rate for the Office of Housing hours is $8.32, and the basic rate for Building Services hours is $7.92.