RA Application Process

RESIDENT ASSISTANT APPLICATION
SUBMISSION PROCESS

1. Complete the application on line by Monday, January 20, 2014 at 8:00 a.m.

2. Please contact your recommenders to complete an online recommendation and give them your netID, as they will need it.  Recommendations are due by Monday, January 20, 2014 at 8:00 a.m.  (Contact faculty members, administrators, advisors, and current or former employers to determine their willingness to provide recommendations. Please keep in mind that many of these individuals will be asked to fill out multiple recommendations--give them sufficient notice and time to write.)  If they do not have the ability to complete the recommendation on line, you can download recommendation forms (see link above) or pick up recommendation forms in the Office of Housing, B015 Lewis Hall.

3. You will only need to complete the Background Authorization Form IF you are offered a Resident Assistant position. After you receive your offer, you will have 24 hours to complete the Background Authorization Form so that a background check can be conducted. The Background Authorization Form will be available on the Office of Housing website in February at the time offers are extended.

The Office of Housing will conduct a background check to help determine whether you are a suitable candidate for employment as a Resident Assistant.  The background information obtained may include, but is not limited to, a criminal and sexual deviant registry background search.  The Office of Housing intends to make offers to candidates contingent upon the background check.

In order for your background check to be completed please print it off, complete it, and bring it to the Office of Housing or send it to:

Office of Housing                               email:  housing@nd.edu

B015 Lewis Hall                                 fax:  574-631-3954

Notre Dame, IN  46556

Background Authorization Form  (*please note - you do not need to fill in the Department or the FOAPAL Number)

If you are studying abroad, it is preferred that you complete the Background Authorization Form, scan it, save it as a PDF, and email it to housing@nd.edu. The sooner you can complete the background authorization form and turn it in to the Office of Housing the better.  We will need ample time for the background checks to be completed.

If you have any trouble accessing the application, recommendation form, or background authorization form please contact the Office of Housing at 574-631-5878.


POSITION DESCRIPTION

Please download and review the copy of the Position Description for 2014-2015 linked below.

RA Position Description 2014-2015


TIMELINE

Monday, November 4, 2013 to Monday, January 20, 2014:

Applications Available. Applications will be available on the Office of Housing website beginning Monday, November 4, 2013 at 8:00 a.m. until Monday, January 20, 2014 at 8:00 a.m.
 

Monday, January 20, 2014:

Application and recommendation deadline date. Completed application and three (3) recommendations must be on file in the Office of Housing by 8:00 a.m.

Friday, January 24, 2014:

An initial screening of all candidate files will be completed.
Candidates will be notified by email/letter if they are moving on in the process or if they have not passed the initial screening.
Rectors will be informed of the candidates seeking RA positions in their respective halls. (Rectors can pick up their files from Housing.)

Monday, February 17, 2014:

Rectors will make offers to candidates.

Tuesday, February 18, 2014:

Candidates who received offers need to turn in the Background Authorization Forms to their Rector or directly to the Office of Housing by 5:00 pm.

Monday March 17 - Friday, March 21, 2014:

Rectors who need to look outside of their hall will complete their selection process.


Monday, March 24, 2014:

The Office of Housing will notify all RA candidates of the status of their candidacy.

Thursday, April 10, 2014:

Initial meeting of all new RAs with the Office of Housing. (ATTENDANCE REQUIRED)

Location: 102 DeBartolo Hall; Time: 6:30 p.m. – 7:30 p.m.
Note: RA training (including CPR & First Aid Certification and In-Services) may begin during the month of April. Those students selected will be notified of dates, times, and locations in advance of training sessions.
 

Saturday, August 9, 2014:

RAs & ARs can begin to move in at noon.

Sunday, August 10, 2014:

RAs & ARs need to be moved in by 5 pm.

Sunday, August 10 - Saturday, August 16:

Hall Staff Training - mandatory for all RAs.

Sunday, August 17 - Sunday, August 24:

In-hall training and residents move in.


If you have questions, please contact the Office of Housing at (574) 631-5878.


FINANCIAL BENEFIT FOR RESIDENT ADVISORS

Resident Assistants (RA) are granted a waiver of room and board in exchange for their work as an RA.  The RA benefit in 2013-2014 was valued at $13,012 (cost of a single room, meal plan and bundle laundry service).

RA benefits are not considered taxable income. The benefit is tax free because it is provided to the RA for the convenience of the University, meals are furnished on University premises, and the RA is required to live in an assigned room in the residence hall as a condition of their employment.


INFORMATION FOR STUDENTS RECEIVING FINANCIAL AID

RAs who receive financial aid administered by the University, should be aware of the following:

  • University Scholarships are not typically affected; however, the total value of the RA benefit and other financial aid may not exceed the student's cost of attendance
  • Students who serve as RAs are not typically authorized to work on campus
  • The benefit that RAs receive may affect eligibility for federally subsidized loans. You may want contact the Office of Financial Aid to discuss your specific situation.  The Office of Financial Aid is open from 8:00 a.m. to 5:00 p.m., Monday through Friday, and is located in 115 Main Building.  You may reach them at 574-631-6436 or finaid@nd.edu.

FREQUENTLY ASKED QUESTIONS


1. If I will be studying abroad during the RA Selection Process what should I do?
If you will be studying abroad in the Spring 2014 semester, please contact your Rector now to schedule an interview this semester before you leave. Be sure to complete your application on line to meet the January 20, 2014 deadline.


2. Who can/should I ask to write recommendations?
We recommend that you ask faculty members, administrators, advisors, and current/former employers/supervisors. Select people who can speak to your work ability and your ability to be a minister, educator, and professional in the RA role. It will be helpful to ask people who have worked directly with you. Examples include: advisor to a group you belong to, a supervisor at a past or current job or community service site, a faculty member who you have a close working relationship with. Please do not ask your Rector or Assistant Rector or a fellow student to write a recommendation for you. Please do not ask your family or friends to write character references for you. Recommenders do not need to be from Notre Dame.


3. Are recommendations due at the same time as my application?
Yes. All 3 recommendations along with your application are due by 8:00 a.m. on Monday, January 20.


4. How many academic credits do I need to take to be an RA?
Normally, RAs are required to maintain full-time status through both the Fall and Spring semesters.  However, if you have the permission of your academic department/college, authorized exceptions can sometimes be made. Please submit a request in writing to the Office of Housing for consideration.


5. Who is eligible to apply to be an RA?
RAs can be seniors, 5th year seniors, or graduate students.


6. If I am a graduate student, can I apply to be both an RA and an Assistant Rector?
Yes, but keep in mind that the RA Selection process happens before the AR Selection process.


7. If I am going to be 5th year student and am currently an RA, do I need to apply to be an RA again for next year?
Yes. You will need to complete the online application and speak to your Rector about your interest in returning to the position for another year.


8. If I am selected to be an RA, when do I need to return to campus in August 2014?
RAs can move in as early as Saturday, August 9 at 12 p.m. noon and must be here by Sunday, August 10 at 5 p.m. before training starts. You will need to see your Rector for details. Hall Staff Training will begin on Sunday, August 10.

9. I received an e-mail telling me that I did not complete my application. What do I do to submit what I have done?

If you have received the e-mail, you have an outstanding application that needs to be completed and submitted. You will need to log-in to the 2014-2015 RA Application and click Continue at every page until you get to page 3 of 3. Click Yes to the agreement and click Submit My Application.