RA Application Process

RESIDENT ASSISTANT APPLICATION 

(Online Application and Recommendation Form will be available on Monday, December 1)

SUBMISSION PROCESS

1. Complete the application on line by Monday, January 19, 2015 at 8:00 a.m.

2. Please contact your recommenders to complete an online recommendation and give them your netID, as they will need it. Recommendations are due by Monday, January 19, 201 at 8:00 a.m. (Contact faculty members, administrators, advisors, and current or former employers to determine their willingness to provide recommendations. Please keep in mind that many of these individuals will be asked to fill out multiple recommendations--give them sufficient notice and time to write.) If they do not have the ability to complete the recommendation on line, you can download recommendation forms or pick up recommendation forms from Residential Life, 305 Main Building.

3. You will only need to complete the Background Authorization Form IF you are offered a Resident Assistant position. After you receive your offer, you will have 24 hours to complete the Background Authorization Form so that a background check can be conducted. The Background Authorization Form will be available on the Office of Housing website in February at the time offers are extended.

Residential Life will conduct a background check to help determine whether you are a suitable candidate for employment as a Resident Assistant. The background information obtained may include, but is not limited to, a criminal and sexual deviant registry background search. Residential Life intends to make offers to candidates contingent upon the background check.

In order for your background check to be completed please print it off, complete it, and bring it to Residential Life (305 Main Building) or scan it and email it to jschuman@nd.edu.

If you are studying abroad, it is preferred that you complete the Background Authorization Form, scan it, save it as a PDF, and email it to jschuman@nd.edu. The sooner you can complete the background authorization form and turn it in to Residential Life the better. We will need ample time for the background checks to be completed.

If you have any trouble accessing the application, recommendation form, or background authorization form please contact Residential Life at 574-631-2553.


POSITION DESCRIPTION

Please download and review the copy of the Position Description for 2015-2016 linked below.

RA Position Description


TIMELINE

Monday, December 1 to Monday, January 19:

Applications Available. Applications will be available on the Office of Housing website beginning Monday, December 1, 2014 at 8:00 a.m. until Monday, January 19, 2015 at 8:00 a.m.

Tuesday, December 2 (7-8pm, Sorin Room, LaFortune):

RA Informational Session with Muticultural Student Programs and Services and Residential Life

Monday, January 19:

Application and recommendation deadline date. Completed application and three (3) recommendations must be on file in Residential Life by 8:00 a.m.

Thursday, January 29:

An initial screening of all candidate files will be completed. Candidates will be notified by email if they are moving on in the process or if they have not passed the initial screening. Rectors will be informed of the candidates seeking RA positions in their respective halls. 

Friday, January 30 - Thursday, February 19:

RA Interviews conducted.

Monday, February 23:

Rectors will make offers to candidates.

Tuesday, February 24:

Candidates who received offers need to turn in the Background Authorization Forms to their Rector or directly to Residential Life by 5:00 pm.

Monday, March 16:

All RA candidates will be notified of the status of their candidacy.

Thursday, April 16:

Initial meeting of all new RAs. (ATTENDANCE REQUIRED)

Location: TBD; Time: 6:30 p.m. – 7:30 p.m.
Note: RA training (including CPR & First Aid Certification and In-Services) may begin during the month of April. Those students selected will be notified of dates, times, and locations in advance of training sessions.

Saturday, August 8:

RAs & ARs can begin to move in at noon.

Sunday, August 9:

RAs & ARs need to be moved in by 5 pm.

Sunday, August 9 - Saturday, August 15:

Hall Staff Training - mandatory for all RAs.

Sunday, August 16 - Sunday, August 23:

In-hall training and residents move in.


If you have questions, please contact Residential Life at (574) 631-2553.


FINANCIAL BENEFIT FOR RESIDENT ASSISTANTS

Resident Assistants (RA) are granted a waiver of room and board in exchange for their work as an RA. The RA benefit in 2014-2015 was valued at $14,194 (cost of a single room, meal plan and bundle laundry service).

RA benefits are not considered taxable income. The benefit is tax free because it is provided to the RA for the convenience of the University, meals are furnished on University premises, and the RA is required to live in an assigned room in the residence hall as a condition of their employment.


INFORMATION FOR STUDENTS RECEIVING FINANCIAL AID

RAs who receive financial aid administered by the University, should be aware of the following:

  • University Scholarships are not typically affected; however, the total value of the RA benefit and other financial aid may not exceed the student's cost of attendance
  • Students who serve as RAs are not typically authorized to work on campus
  • The benefit that RAs receive may affect eligibility for federally subsidized loans. You may want contact the Office of Financial Aid to discuss your specific situation.  The Office of Financial Aid is open from 8:00 a.m. to 5:00 p.m., Monday through Friday, and is located in 115 Main Building.  You may reach them at 574-631-6436 or finaid@nd.edu.

FREQUENTLY ASKED QUESTIONS

1. If I will be studying abroad during the RA Selection Process what should I do?
If you will be studying abroad in the Spring 2015 semester, please contact your Rector now to schedule an interview this semester before you leave. Be sure to complete your application on line to meet the January 19, 2015 deadline.


2. Who can/should I ask to write recommendations?
We recommend that you ask faculty members, administrators, advisors, and current/former employers/supervisors. Select people who can speak to your work ability and your ability to be a minister, educator, and professional in the RA role. It will be helpful to ask people who have worked directly with you. Examples include: advisor to a group you belong to, a supervisor at a past or current job or community service site, a faculty member who you have a close working relationship with. Please do not ask your Rector or Assistant Rector or a fellow student to write a recommendation for you. Please do not ask your family or friends to write character references for you. Recommenders do not need to be from Notre Dame.


3. Are recommendations due at the same time as my application?
Yes. All 3 recommendations along with your application are due by 8:00 a.m. on Monday, January 19.


4. How many academic credits do I need to take to be an RA?
Normally, RAs are required to maintain full-time status through both the Fall and Spring semesters. However, if you have the permission of your academic department/college, authorized exceptions can sometimes be made. Please submit a request in writing to the Office of Housing (housing@nd.edu) for consideration.


5. Who is eligible to apply to be an RA?
RAs can be seniors, 5th year seniors, or graduate students.


6. If I am a graduate student, can I apply to be both an RA and an Assistant Rector?
Yes, but keep in mind that the RA Selection process happens before the AR Selection process.


7. If I am going to be 5th year student and am currently an RA, do I need to apply to be an RA again for next year?
Yes. You will need to complete the online application and speak to your Rector about your interest in returning to the position for another year.


8. If I am selected to be an RA, when do I need to return to campus in August 2015?
RAs can move in as early as Saturday, August 8 at 12 p.m. noon and must be here by Sunday, August 9 at 5 p.m. before training starts. You will need to see your Rector for details. Hall Staff Training will begin on Sunday, August 9.