Room Picks Information for Parents & Families

Your student has likely spoken with you about housing renewals for 2017-2018. Commonly called ‘room picks’, the housing renewal process is the mechanism whereby eligible students reapply for and secure on-campus housing for the 2017-2018 academic year. Students are able to pick their specific room as part of ‘room picks’. This year, the application process will begin on February 20, 2017. The entire housing renewal process is simple and straight-forward for students to participate.

We appreciate your interest in the process and hope you will talk with your student about their plan and choices for the upcoming school year. The information below is intended to help you better understand the process and timeline. We encourage you to talk about the ‘room picks’ process with your student and hope this information is helpful to those conversations.

More detailed information can also be found on our Housing Application and Room Picks Information page.

Who is eligible for the housing renewal process?

  • Students currently living on-campus in University operated housing
  • Students that lived on campus immediately prior to their current participation in a Notre Dame sponsored off-campus study program (study abroad) *

*The second group can sometimes be a little confusing for students. If your student lived on-campus during the Fall 2016 semester before going abroad in a Notre Dame sponsored off-campus program this Spring, or they lived on-campus during the Spring 2016 semester before going abroad for a 1-year Notre Dame sponsored off-campus program – they are eligible.


General timeline for the housing renewal process

February 20 – Housing application opens for eligible students; accompanied by email message to each eligible student
February 20 through March 3 – additional reminder messages are sent to students who have not applied (minimum 2)
March 3 – All applications close at midnight
March 27 through April 7 – Individual halls facilitate ‘room pick’ night(s) for their residents; students select their room assignment for 2017-2018 academic year

Frequently Asked Questions

What does my student need to do to ensure that s/he is signed-up for housing for next year?
What can I suggest if my student is having trouble completing the application?
What can I suggest if my student has questions, who can s/he talk to?
My student is currently participating in a Notre Dame sponsored off-campus study program (study abroad), what does s/he need to do?
Are ‘room picks’ all at the same date/time?
Secondary Applications: My student mentioned an ‘Interhall’ request, what is this?
Secondary Applications: My student mentioned a ‘float’, what is this?
Optional Processes: My student mentioned an “Opt-out” option, what is this?
My student told me there is no room on-campus and s/he has to move off, is that true?
My student applied, but somehow missed ‘room picks’, what is s/he going to do?
My student is studying abroad in the Fall, is there anything that s/he needs to do?
Is there a request process for students that are not eligible to participate in the housing renewal process (‘Room Picks’)?
My student is considering a leave of absence for the Fall semester, should s/he complete a housing renewal?
Is there a penalty if my student cancels his/her application?

 

What does my student need to do to ensure that s/he is signed-up for housing for next year?
Your student needs to complete the ‘2017-2018 housing application’ by March 3, 2017. The housing application provides your student an opportunity to supply some basic information and also includes their Housing Contract. Seven days prior to the in-hall 'room pick' night, ‘lottery numbers’ will be posted in the hall. This number will determine the order in which s/he picks a room during the in-hall ‘room picks’. At ‘room picks’, your student will select his/her room for the upcoming year.

A Late Application is available from March 4 - March 15. Students who apply during this time window will still participate in room picks, but their lottery number will be at the bottom of their entire residence hall. Late applicants will not have the option to Float for a Single or request an Interhall Transfer (both applications explained below). Late applicants will not have the ability to be 'pulled up' in the room pick process by their roommate; instead, their roommate will need to wait until it is the Late applicant's turn to select a room.

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What can I suggest if my student is having trouble completing the application?
Encourage your student to talk with his/her Rector or contact the Office of Housing without delay. We are happy to assist your student via email (housing@nd.edu), by phone (574-631-5878), or in person (Lower Level of Lewis Hall).

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What can I suggest if my student has questions, who can s/he talk to?
Hall staff can answer most questions, but if your student has a very specific question or has a unique situation, please encourage them to speak with their Rector or the Office of Housing staff. Their Rector or our office staff can help them understand how to navigate the process with regards to their specific circumstances.

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My student is currently participating in a Notre Dame sponsored off-campus study program (study abroad), what does s/he need to do?
Students currently abroad have received the same email communication as their on-campus counterparts. Their process is largely the same, except they will not participate in ‘room picks’ in-person. Your student should contact her/his Rector and share information about their housing plans. The Rector will offer guidance regarding participation based upon the student’s plan.  

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Are ‘room picks’ all at the same date/time?
‘Room picks’ is the common name for the room selection night(s) that occurs in each hall. Most utilize one evening, but depending upon community size/needs, it could be two. ‘Room pick’ nights will occur between March 27 and April 7, 2017. Each hall will schedule their night(s) and time based upon the needs and activities of the community. Your student’s Rector and hall staff will communicate this information to residents.

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Secondary Applications: My student mentioned an ‘Interhall’ request, what is this?
The Interhall Transfer request is one of our secondary applications. This process provides students the opportunity to request a transfer from one building community to another. As you know, first-year students are assigned to communities randomly, and the vast majority live in that hall their entire time on-campus. Occasionally, students will request a transfer; most commonly, this occurs because a student wishes to reside with a specific friend that is a resident of the other building. Students are advised no later than March 10th whether or not their request for transfer has been granted. If approved, students are able to participate in the ‘room pick’ process in their new hall. Their new Rector will work with them to help them understand the room pick process specific to that new hall and welcome them into the community life of the building. 

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Secondary Applications: My student mentioned a ‘float’, what is this?
The Float for a Single request process is one of our secondary applications, and is commonly referred to as a ‘float’ or ‘floating’. This process enables students to request to be part of a separate lottery for single rooms that become available during the summer months. This is a process that we strongly suggest students seek counsel for prior to pursuing; please direct your student to their Rector or housing staff. By choosing to ‘float’, a student is electing to forego room picks in favor of being assigned over the summer months to a single room if one becomes available. The last phrase is key, “if one becomes available”; space becomes available when another student cancels (often because s/he was accepted to an off-campus study program) or because spaces were not selected during room picks. Students are assigned to singles (based upon lottery order) as spaces become available; students do not have the ability to pick a specific building. If a single room is not available prior to late summer, students are assigned to a multi-occupancy room (with roommates) based upon available space. While we attempt to find space in their original hall community, it is not guaranteed.

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Optional Processes: My student mentioned an “I don't need on-campus housing” option, what is this?
This option is a mechanism for students to notify us that they will not need campus housing for the fall. Students are not required to complete this form, but it is available to them if they wish to let us/hall staff know and to be removed from the selection process mailing list. They are in effect opting out of the process and the subsequent emails and reminders that we would otherwise send to them as a student that hadn’t yet taken action.

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My student told me there is no room on campus and s/he has to move off, is that true?
No. Students who currently live on-campus will be able to do so again next year. If your student is interested in moving off campus however, the University maintains a resource site for students living off-campus. This website can be accessed at http://offcampus.nd.edu. If your family is considering this option, we would encourage you to explore this resource.

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My student applied, but somehow missed ‘room picks’, what is s/he going to do?
This happens with a few students every year. They are studying in the library or in a lab somewhere and simply lose track of time. If this happens, have them contact their Rector as soon thereafter as possible. We will be following-up with students that miss ‘room picks’ and they will be able to receive a room assignment.

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My student is studying abroad in the Fall, is there anything that s/he needs to do?
Your student does not need to complete an application and contract at this time. S/he will be contacted during the Fall and have an opportunity to apply for Spring housing at that time. Current on-campus residents participating in a Notre Dame sponsored off-campus program in the Fall of 2017 will be eligible for housing for the Spring 2018 semester.

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Is there a request process for students who are not eligible to participate in the housing renewal process (‘Room Picks’)?
In April we will open an application for students that currently live off-campus or are returning to campus after a leave of absence. Individuals in this group are eligible to apply for the housing waitlist. After we complete assignments for new first-year students, remaining space on-campus is offered to waitlist applicants through a lottery process. While we do not guarantee housing for waitlist applicants, and each year is different, typically we are able to accommodate most if not all students applying via this means. Students would find out their assignments over the summer months. 

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My student is considering a leave of absence for the Fall semester, should s/he complete a housing renewal?
If your student is unsure, we recommend that they complete an application and select a room. Students who take a leave of absence or otherwise separate from the University would be able to cancel their housing assignment without penalty. We ask only that the student contact us as soon as they are certain.

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Is there a penalty if my student cancels his/her application?
Students who cancel their application after their hall's room picks or after they have received their room assignment to move off-campus will be charged a $500 cancellation fee. Students who cancel prior to their hall's room picks or receiving an assignment, or cancel to separate or take a leave of absence from the University will not be charged a cancellation fee. We ask that students notify us as soon as they are certain they need to cancel their application.

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